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August 29, 2017

A meeting of Clayhidon Parish Council is to be held at the Parish Hall, Clayhidon on Tuesday 29th August 2017 at 7.30pm.  The meeting is open to the press and the public. 




1.       Welcome by Chairman, apologies for absence and introductions

2.       Declarations of Interest/Dispensations

To receive any declarations of interest relating to business to be conducted at this meeting and

To consider any dispensation requests and confirm any relevant dispensations.

3.       To approve the minutes of the meetings on 12th June & 17th July 2017. 

4.       Public Participation

5.       Planning

To consider planning applications for:-

5.1          17/01280/HOUSE.  1 Oakleigh, Battle Street, Clayhidon.  Erection of replacement single storey side extension.

To note permission granted for:-

5.2           17/00666/HOUSE.  Far Longham, Clayhidon.  Erection of extension to farmhouse and landscaping works.

5.3           17/00935/HOUSE.  Far Longham, Clayhidon.  Conversion of barn to ancillary accommodation.

5.4           17/00796/PNAG.  Poachers Rest, Clayhidon.  Prior notification for the erection of an agricultural storage building.

To note application withdrawn for:-

5.5          17/00820/HOUSE.  Rosegarland Barn, Clayhidon.  Erection of two storey rear extension.

5.6          17/01123/FULL.  Palmers Farm, Ridgewood Cross, Clayhidon.  Change the use of a field from permanent agricultural use, to use as a temporary venue for wedding receptions for 5 months of the year and erection of marquee from May until September for a maximum of 15 events a year.                                                                                                                                                                            

6.       Matters Arising

6.1           Unsuitable for HGVs – update from Mr Drew

6.2           Defibrillators – agree leaflet to be distributed to parish informing of locations of defibrillators and  when to use them.

7.       District Council Report

To receive update from Councillor Frank Rosamond

8.       County Council Report

To receive update from Councillor Ray Radford

9.       Finance

9.1        To agree income and expenditure and bank reconciliation.

10.   Clerk Update

To receive update from Clerk

11.   Highways

To receive any relevant information

12.   Footpaths

To receive any relevant information.

13.   Blackdown Hills Parish Network

To receive any relevant information.

14.   Wiltown Turbary

To receive any relevant information.

14.1         Update from Mrs Hay

15.   Clayhidon Charity & Mary Parsons Gift Trust

To receive any relevant information.        

16.   Correspondence

To consider

16.1         Parish Hall – consider request from hall committee for a contribution of £2,800-£3,800 towards cost of roof renovation.

16.2         Apple Trail – consider request for support from Jenny Brown, East Devon Councillor for Tourism.

16.3         Blackdown Community Bus – consider request for contribution.

16.4         The Pound – consider request for permission to fence/gate the area. 

17.   Items raised by Chairman

18.   Items raised by Councillors                               

19.   Date of the Next Council Meeting – Planning Meeting Monday 11th September (if needed) or full council meeting Monday 9th October 2017 at 7.30pm                    






VAT reclaim



Hemyock Parish Council -  reimbursement (gift to long-serving secretary)




Devon County Council

Culm Community Crayfish Project


Community a/c


Business Manager

























Anyone wishing to film part or all of the proceedings may do so unless the press and public are excluded for that part of the meeting or there is good reason not to do so, as directed by the Chairman. Any filming must be done as unobtrusively as possible from a single fixed position without the use of any additional lighting; focusing only on those actively participating in the meeting.   As a matter of courtesy, anyone wishing to film proceedings is asked to advise the Chairman in attendance so that all those present may be made aware that is happening.  Members of the public may also use other forms of social media to report on proceedings at this meeting.