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December 12, 2016

Clayhidon Parish Council


A meeting of Clayhidon Parish Council is to be held at the Parish Hall, Clayhidon on Monday 12th December 2016 at 7.30pm. The meeting is open to the press and the public. 




1.       Welcome by Chairman, apologies for absence and introductions

2.       Declarations of Interest/Dispensations

To receive any declarations of interest relating to business to be conducted at this meeting and

To consider any dispensation requests and confirm any relevant dispensations.

3.       To approve the minutes of the meetings on 10th October and 14th November 2016. 

4.       Public Participation

5.       Planning

To consider the following applications:-

5.1           16/01867/HOUSE.  Shalom, Clayhidon.  Erection of two storey extension and first floor dormer                 window extension to dwelling and conversion and extension to garage to form games room and first                 floor storeroom.

5.2           16/01848/FULL.  Village Hall Battle Street Clayhidon.  Erection of extension and change of use of                 agricultural land to form additional parking area.

To note permission granted for:-

5.3           16/01471/FULL.  Bolham House Farm, Hemyock.  Erection of 3 biomass boilers and associated infrastructure to provide heat to existing poultry operation.

6.       Matters arising

6.1           Unsuitable for HGV’ Signs – update from Mr R Drew. 

6.2           Extra parking adjacent to Parish Hall – update from clerk.  Consider fixed price quotation from                 Ashfords. 

6.3           Defibrillators – update from clerk. 

6.4           First Aid Training – update from clerk

7.       District Council Report

To receive update from Councillor Frank Rosamond

8.       County Council Report

To receive update from Councillor Ray Radford

9.       Finance

9.1        To agree income and expenditure schedule and bank reconciliation.  To receive and review                       budget analysis

9.2        Grant applications/donation requests – to consider and agree any donation payments to the              following:-  

             9.2.1       Tiverton Community Transport –

             9.2.2       St Mary’s PCC Hemyock – Pump

             9.2.3       Parish Hall –

             9.2.4       Churchyard-

             9.2.5       Blackdown Support Group-   

9.3        Precept for 2017/2018 – to agree precept for next year               

10.   Clerk Update

To receive update from Clerk

11.   Highways

To receive any relevant information

11.1         Parish Lengthsman – update from Mrs S Hay & Mr R Kallaway

12.   Footpaths

To receive any relevant information.

13.   Blackdown Hills Parish Network

To receive any relevant information.

14.   Wiltown Turbary

To receive any relevant information.

15.   Clayhidon Charity & Mary Parsons Gift Trust

To receive any relevant information.        

16.   Correspondence

To note

16.1         Thank you from Cameo Club.

16.2         Letter from HSBC informing Wellington branch closing in February

16.3         Adopted Solar Supplementary Planning Document from MDDC

17.   Items raised by Chairman

18.   Items raised by Councillors                               

19.   Date of the Next Council Meeting – to agree schedule of meetings for next year.





Half Moon ‘The Pound’ rent




Mid Devon District Council

Planning Fee – Parish Hall



Kingfisher Packaging

Salt for roads



G Langford

Reimbursement of fees for info from records office



C Houghton

Reimbursement of PPE Chapter 8 equipment



G P Manning Countryside Services

Boardwalk p3 payment



Blackdown Hills Parish Network




D Evans

Reimbursement of HGV signs



Savills UK Ltd

Garland Bower Field rent increase



Community a/c


Business Manager


























Anyone wishing to film part or all of the proceedings may do so unless the press and public are excluded for that part of the meeting or there is good reason not to do so, as directed by the Chairman. Any filming must be done as unobtrusively as possible from a single fixed position without the use of any additional lighting; focusing only on those actively participating in the meeting.   As a matter of courtesy, anyone wishing to film proceedings is asked to advise the Chairman in attendance so that all those present may be made aware that is happening.  Members of the public may also use other forms of social media to report on proceedings at this meeting.