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February 13, 2017

Clayhidon Parish Council

A meeting of Clayhidon Parish Council to be held at the Parish Hall, Clayhidon on Monday 13th February 2017 at 7.30pm.  The meeting is open to the press and the public. 




1.       Welcome by Chairman, apologies for absence and introductions

2.       Declarations of Interest/Dispensations

To receive any declarations of interest relating to business to be conducted at this meeting and

To consider any dispensation requests and confirm any relevant dispensations.

3.       To approve the minutes of the meetings on 12th December 2016. 

4.       Public Participation

5.       Planning

To note permission granted for:-

5.1           16/01657/FULL. Erection of a two storey extension.  Ashcott, Battle Street, Clayhidon.

5.2           16/01867/HOUSE.  Erection of two storey extension and first floor dormer window extension to dwelling and conversion and extension to garage to form games room and first floor storeroom.  Shalom, Clayhidon.

5.3           16/01848/FULL.  Erection of extension and change of use of agricultural land to form additional parking area.  Village Hall, Battle Street, Clayhidon.

To note appeal allowed for:-

5.4           17/00134/FULL. Appeal against enforcement notice 15/00075/NBRE for change of use of land to include stationing of caravan for residential occupation to cease when appellant no longer occupies the premises.  Wiltown Mobile Home, Clayhidon.

6.       Matters arising

6.1           Unsuitable for HGV’ Signs – agree sites for signs 

6.2           Hedge in Churchyard – update from Mr M Bendle and consider request for funding

6.3           Defibrillators – update from clerk. 

6.4           First Aid Training – update from clerk

6.5           Parish Hall – car park extension – agree next steps.

7.       District Council Report

To receive update from Councillor Frank Rosamond

8.       County Council Report

To receive update from Councillor Ray Radford

9.       Finance

9.1        To agree income and expenditure schedule and bank reconciliation.

10.   Clerk Update

To receive update from Clerk

11.   Annual Parish Meeting – agree date and agenda (Monday 20th March 2017 at 7.30pm)

12.   Highways

To receive any relevant information

13.   Footpaths

To receive any relevant information.

14.   Blackdown Hills Parish Network

To receive any relevant information.

15.   Wiltown Turbary

To receive any relevant information.

16.   Clayhidon Charity & Mary Parsons Gift Trust

To receive any relevant information.        

17.   Correspondence

To note

16.1         Thank you letter from Tiverton & District Community Transport Association.

16.2         Thank you letter from St. Andrews Church. 

To consider

16.3         MDDC Local Plan Review – Proposed submission        

18.   Items raised by Chairman

19.   Items raised by Councillors                               

20.   Date of the Next Council Meeting – Planning meeting Monday 13th March at 7.30pm (if required) or full council meeting Monday 10th April at 7.30pm.                  




Vat reclaim



DCC Locality Budget grant – car




Mid Devon District Council

Election costs



D Evans

Clerk’s wages and expenses (Oct-Dec)







Community a/c


Business Manager








Anyone wishing to film part or all of the proceedings may do so unless the press and public are excluded for that part of the meeting or there is good reason not to do so, as directed by the Chairman. Any filming must be done as unobtrusively as possible from a single fixed position without the use of any additional lighting; focusing only on those actively participating in the meeting.   As a matter of courtesy, anyone wishing to film proceedings is asked to advise the Chairman in attendance so that all those present may be made aware that is happening.  Members of the public may also use other forms of social media to report on proceedings at this meeting.