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February 19, 2018

A meeting of Clayhidon Parish Council is to be held at the Parish Hall, Clayhidon on Monday 19th February 2018 at 7.30pm.  The meeting is open to the press and the public. 




1.       Welcome by Chairman, apologies for absence and introductions

2.       Declarations of Interest/Dispensations

To receive any declarations of interest relating to business to be conducted at this meeting and

To consider any dispensation requests and confirm any relevant dispensations.

3.       To approve the minutes of the meetings on 11th December 2017.

4.       Public Participation

5.       Planning

To consider planning applications for:-

5.1           17/01979/FULL.  Land at NGR 317450 110777 Tickle Penny, Clayhidon.  Retention of mixed use building comprising farm workshop, storage, water reservoir, smokery, cold store and food processing area, farm office, welfare facilities, kennels and stables.

5.2          18/00044/HOUSE.  Gladhayes, Clayhidon.  Erection of detached garage.

5.3          18/00130/FULL.  Harts Farm, Clayhidon.  Erection of a general purpose agricultural building.

To note permission granted for:-

5.4          17/01570/FULL.  Willtown Farm, Clayhidon.  Change of use of land and conversion of former agricultural building to form 1 dwelling.

5.5          17/01869/HOUSE.  Crockers Farm, Hemyock.  Erection of first floor extension and re-roofing of building.

5.6          17/01870/LBC.  Crockers Farm, Hemyock.  Listed Building Consent for the erection of first floor extension, re-roofing of building and internal alterations.

5.7          17/01861/FULL.  The Gallop, Clayhidon.  Erection of a general purpose agricultural building’

To note application refused for:-

5.8          17/01453/FULL.  Kingsmead Centre, Clayhidon.  Erection of a dwelling (100sqm) including camp site reception facilities (58sqm).

To note details pursuant discharged for:-

5.9          06/01877/FULL.  Gollick Park, Battle Street, Clayhidon.  Conversion of use of agricultural building into 1 no. live/work unit. 

6.       Matters Arising

6.1           Highways Meeting - update from Mr Kallaway/Mr Rosamond/clerk

6.2           Litter Pick – Sunday 25th March – 2pm at Village Hall.  

7.       Gigaclear/Highwaysupdate from Richard Olive (Gigaclear) and Andy Nicks (DC Highways)

8.       District Council Report

To receive update from Councillor Frank Rosamond

9.       County Council Report

To receive update from Councillor Ray Radford

10.   Finance

10.1      To agree income and expenditure and bank reconciliation.  

11.   Clerk Update

To receive update from Clerk

12.   Schedule of meetings for 2018- agree venue and dates for meetings from April onwards.

13.   Highways

To receive any relevant information

14.   Footpaths

To receive any relevant information.

15.   Blackdown Hills Parish Network

To receive any relevant information.

16.   Wiltown Turbary

To receive any relevant information.

17.   Clayhidon Charity & Mary Parsons Gift Trust

To receive any relevant information.        

18.   Correspondence

To consider

18.1         Email requesting support for Culmstock’s TAP fund application for £1,000 towards refurbishment of                 Village Hall bar.

18.2          Email asking to consider the appointment of Robert Pike as the Smeatharpe Village Hall                              representative. 

18.3         Email offering domain name for $97.   

18.4         Email from cycling club requesting use of church field on 22/23 June 2018.

18.5         Blackdown Hills Parish Network annual subscription £80

To note

18.6         Healthwatch Voices – winter edition

18.7         Letter of thanks from St Andrews Church ref grant.

18.8         Thank you letter from Tiverton & District Community Transport ref grant.

19.   Items raised by Chairman

20.   Items raised by Councillors                               

21.   Date of the Next Council Meeting – Planning Meeting Monday  12th March (if needed) or full council meeting Monday 9th April 2018 at 7.30pm             









Vat reclaim



From charity towards Wiltown turbary costs




GPM Countryside Services

Wiltown turbary



D Evans

Clerk’s wages and expenses (Oct-Dec)



R Kallaway

Hedging plants for car park extension

* already paid – to be ratified


Community a/c


Business Manager











Anyone wishing to film part or all of the proceedings may do so unless the press and public are excluded for that part of the meeting or there is good reason not to do so, as directed by the Chairman. Any filming must be done as unobtrusively as possible from a single fixed position without the use of any additional lighting; focusing only on those actively participating in the meeting.   As a matter of courtesy, anyone wishing to film proceedings is asked to advise the Chairman in attendance so that all those present may be made aware that is happening.  Members of the public may also use other forms of social media to report on proceedings at this meeting.