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June 10, 2019

A meeting of Clayhidon Parish Council will be held at the Parish Hall, Clayhidon on Monday 10th June 2019 at 7.30pm.  The meeting is open to the press and the public. 




1.       Welcome by Chairman, apologies for absence and introductions

2.       Co-option of councillor – consider co-option of a parish councillor

3.       Declarations of Interest/Dispensations

To receive any declarations of interest relating to business to be conducted at this meeting and

To consider any dispensation requests and confirm any relevant dispensations.

4.       To approve the minutes of the meetings on 8th April & 13th May 2019.

5.       Public Participation

6.       Planning

To consider the following planning applications:-                     

  6.1          19/00776/FULL.  Erection of a car port and implement shed.  The Bothy,  Clayhidon.

  6.2           19/00868/FULL.  Variation of Condition 3 of planning permission 18/01260/FULL to allow                         commerical equestrian use.  Poachers Rest, Clayhidon.

         To note approval for:-

 6.3            19/00196.FUL.  Retention of change of use of field shelter to workers' rest room, fence and compost                         toilet.  Poachers Rest, Clayhidon.                      

 6.4           19/00585/HOUSE.  Erection of extensions.  Hollydene, Rosemary Lane.

To note refusal for:-

 6.5           19/01914/FUL.  Formation of an agricultural access following removal of 10m of hedgerow.  Land                         adjacent 4 Oakleigh, Battle Street, Clayhidon.               

7.       Matters Arising

7.1           Unsuitable for HGV road signs - update from Mr Drew

7.2           106 monies – update from clerk.

7.3           Name signs – discuss and agree design and location of name signs

7.4           Long service award – update Mrs Weekes/Mr Drew

8.       District Council Report

To receive update from District Councillor Simon Clist

9.       County Council Report

To receive update from County Councillor Ray Radford

10.   Annual Return

10.1         To consider and approve the Statement of Internal Control

10.2         To note the findings and approve implementation of any recommendations from the Internal Audit                 Report

10.3         To consider and adopt the Annual Governance Statement for year ending 31st March 2019.

10.4         To consider and adopt the Accounting Statements for year ending 31st March 2019.

10.5         To complete the certificate of exemption from a limited assurance review under section 9 of the                 Local Audit (Smaller Authorities) Regulations 2015

11.   Finance

11.1      To agree income, expenditure and bank reconciliation.  

12.   Clerk Update

To receive update from Clerk

13.   Highways

To receive any relevant information

To discuss and agree any tasks

14.   Footpaths

To receive any relevant information.

15.   Blackdown Hills Parish Network

To receive any relevant information.

To consider nominations for representative

16.   Clayhidon Charity & Mary Parsons Gift Trust

To receive any relevant information.

17.   Correspondence

To consider

    17.1         DALC consider nominations for county committee

To note

18.   Items raised by Chairman

19.   Items raised by Councillors                               

20.   Date of the Next Council Meeting – Planning meeting Monday 15th July at 7.30pm (if required) or Monday 12th August at 7.30pm Parish Hall.







TAP fund monies ref name signs



Cycling/campers – church field





S Aldworth

Audit and accountancy fees



Clayhidon Parish Hall

Room hire



Blackdown Hills Parish Network




Community a/c


Business Manager










Anyone wishing to film part or all of the proceedings may do so unless the press and public are excluded for that part of the meeting or there is good reason not to do so, as directed by the Chairman. Any filming must be done as unobtrusively as possible from a single fixed position without the use of any additional lighting; focusing only on those actively participating in the meeting.   As a matter of courtesy, anyone wishing to film proceedings is asked to advise the Chairman in attendance so that all those present may be made aware that is happening.  Members of the public may also use other forms of social media to report on proceedings at this meeting.