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June 13 2016

Clayhidon Parish Council


8th June 2016


A meeting of Clayhidon Parish Council is to be held at the Parish Hall, Clayhidon on Monday 13 June 2016 at 7.30pm. The meeting is open to the press and the public. 



1.     Welcome by Chairman, apologies for absence and introductions

2.     Declarations of Interest/Dispensations

To receive any declarations of interest relating to business to be conducted at this meeting and

To consider any dispensation requests and confirm any relevant dispensations.

3.     To approve the minutes of the meetings on 11th April & 9th May 2016.

4.     Public Participation

5.     Matters arising

5.1           Ten Oaks Planning Application 15/01622/FULL- The Informal Hearing will be on Tuesday 21st   June at 10am, Town Hall, Tiverton.  To consider if council wish to attend.

5.2           Salt Spreaders – Update from Mr M Bendle

5.3           Wiltown wall/drainage – update from Mr G Langford

5.4           Clayhidon Sign – to consider new Clayhidon sign to replace missing one by Half Moon.    DC Highways has quoted £148 plus VAT.

5.5           ‘Unsuitable for HGV’ Signs – update from clerk

5.6           Extra parking adjacent to Parish Hall – update from Mr R Kallaway

6.     District Council Report

To receive update from Councillor Frank Rosamond

7.     County Council Report

To receive update from Councillor Ray Radford

8.     Planning

To consider the following applications:--

8.1          16/00841/FULL – Mill View, Clayhidon.  Erection of an agricultural building following demolition of 2 existing agricultural buildings.

To note approval for:-

8.2          16/00402/CLU - Hill Farm, Clayhidon.   Certificate of Lawfulness for existing residential dwelling and associated garden for a period in excess of 4 years.

8.3          16/00404/CLU - Heazle Farm, ClayhidonCertificate of lawfulness for the existing use of a dwelling in non-compliance with an agricultural occupancy condition.

8.4          16/00559/FULL – Opposite Heazle Farm, Clayhidon.  Change of use of part of agricultural land to menage, replacement of buildings with barn and erection of an additional barn.

8.5          16/00587/HOUSE – Lower Garlandhayes, Clayhidon.  Erection of two storey extension to west elevation, first floor extension to rear over existing single storey extension and removal of chimney.

8.6          15/00479/LBC - Burrows Farm, Clayhidon.  Discharge of condition - No works for the installation of the new windows shall begin until full details of their painted finish has been submitted to and approved in writing by the Local Planning Authority.

9.     Finance

9.1          To agree income and expenditure schedule and bank reconciliation.

10.  Clerk Update

To receive update from Clerk

11.  Smeatharpe Village Hall – to appoint parish council representative.

12.  Highways

To receive any relevant information

13.  Footpaths

To receive any relevant information.

14.  Clayhidon Charity & Mary Parsons Gift Trust

To receive any relevant information.

15.  Correspondence

To note

15.2         Letter from Pension Regulator informing of Staging Date and obligations.

16.  Items raised by Chairman

17.  Items raised by Councillors                             

18.  Date of the Next Council Meeting – Planning Meeting on Monday 18th July at 1.30pm, if required or full council meeting Monday 8th August at 7.30pm.




Community a/c


business manager






 Anyone wishing to film part or all of the proceedings may do so unless the press and public are excluded for that part of the meeting or there is good reason not to do so, as directed by the Chairman. Any filming must be done as unobtrusively as possible from a single fixed position without the use of any additional lighting; focusing only on those actively participating in the meeting.   As a matter of courtesy, anyone wishing to film proceedings is asked to advise the Chairman in attendance so that all those present may be made aware that is happening.  Members of the public may also use other forms of social media to report on proceedings at this meeting.