Parish Council‎ > ‎Minutes‎ > ‎

April 10, 2017

Clayhidon Parish Council Meeting

 held in the Parish Hall at 7.30pm on Monday 10th April 2017



1.                  Present 

Mr M Bendle, Mr J Blackmore, Mrs S Hay (Chair), Mr G Langford, Mr F Rosamond (District Councillor) and Mrs D Evans (Parish Clerk).

Apologies: Mr R Kallaway, Mr R Drew and Mrs A Weekes (received and accepted), Councillor R Radford (County Councillor).


2.                  Declarations of Interest

Agenda item 10.3 - Mr M Bendle declared that he had a personal interest as he is a member of St Andrews PCC.


3.                  Minutes from previous meetings

PROPOSAL:  The council minutes of the meeting of 13th February are approved, with minor amendment to change ‘laurel’ to ‘some plants’ reference Wiltown Turbary.   

PROPOSED:  Mr Langford 

SECONDED:  Mr Bendle

DECISION: passed (all in favour)


4.                  Public Participation

Nothing to report     


5.                   Planning

Applications considered for:-

5.1              17/00465/HOUSE.  Highfields, Clayhidon.  Erection of replacement sunroom and porch.

PROPOSAL:  The council supports the application.  

PROPOSED:  Mr Langford 

SECONDED:  Mr Blackmore

DECISION: passed (all in favour)

5.2        17/00449/HOUSE.  Bollhayes Park Farm, Clayhidon.  Erection of garden room and associated landscaping.

PROPOSAL:  The council supports the application.   

PROPOSED:  Mr Langford 

SECONDED:  Mr Bendle

DECISION: passed (all in favour)


6.                   Matters Arising

6.1             ‘Unsuitable for HGVs’ signs – carry forward to next meeting.

6.2             Parish Hall Car Park Extension – nothing to report. 


7.                  District Council Report

Councillor Frank Rosamond reported:-

The Police Crime Commissioner, Alison Hernandez, attended a meeting with MDDC and answered questions.  Mel Stride MP is setting up a meeting with the Minister for Housing to discuss MDDC’s 5-year housing supply and the Culm Garden Village.  MDDC has recruited two litter pickers for hot spot areas such as the A361.  Problems have arisen with the Eastern Urban Extension as the Local Enterprise Partnership had pledged £7.5m towards road improvements yet do not have sufficient funds. 

MDDC has created a Special Purpose Vehicle to enable it to become a Property Development Company. 


8.                 County Council Report

Councillor Ray Radford sent the following report:-

I am pleased to represent you as your County Councillor for Clayhidon for the last 12 years. This May sees County Council elections and the end my term and it is my intention to stand again to represent you for another term of 4 years.  I try and attend all parish council meetings, as I find it the best way to pick up what is happening and needs to happen within communities.  What do I do at County, well I am the Chairman of the Place Scrutiny, which deals with all Roads, Waste Disposal, On Street Parking, Minerals, Corporate Energy Savings, Libraries, these being some of our main activities. Devon County Cabinet will meet every month, to which I attend. Then bi-monthly we have our Full Council meeting to confirm or reject all decisions taken.  Besides this we then have more local committees, such as Highways and Traffic Orders (HATOC), we meet every three months and deal with small local traffic problems within the Mid Devon District Area. The Grand Western Canal Advisory committee which will include members from interested groups that have connections with the canal as well as Parish Councillors and MDDC members.  Even more locally, we have the Quarry Liaison Group, which is an advisory Group, that Group consist of the Quarry Management, Highways, MDDC Environment, BEL and Parish Councillors. We have been for many, many years trying to make progress with improvements to HGV traffic improvements.   It is very difficult to please everyone, particularly as we have to operate with a 40% reduction in budget, brought about by Government funding cuts. £267million, but we have managed to maintain services as well as we could with the funding available. I am hopeful that road improvement should show through, as we have been successful in applying to the Government and have been awarded a £7.1million grant for rural roads.  I will just touch on Schools funding, because Devon receives £290 per child less than the national average and all our MPs are making very strong representation to Government, that this is unacceptable. Because of our aging population, the Adult services over heated to the tune of £7m last year, therefore we are increasing the budget by £19m to cover this.


I have a small budget per year and have been pleased to have used this for the benefit of local groups, charities and organisations, this will continue.


9.                 Finance

9.1      Income & Expenditure




P3 grant









Church field



DCC Highways grant





A Langford

APM expenses



D Evans

Wages & Expenses (Jan-Mar)




Rental church field






PROPOSAL:  that the income is agreed and the above cheque is paid.   

PROPOSED:   Mr Blackmore


 DECISION: passed.  (all in favour)  Mr Langford abstained.


10.             Clerk Report

10.1     The clerk reported that she had been successful in her bid for funds from the Highways Community Enhancement Fund to enable the lengthsman to purchase additional tools and equipment.

10.2    TAP Fund – the clerk reported that she was successful in her bid for funds towards Wiltown Turbary clearance (£300) but unsuccessful in her bid for funds towards the creation of extra car parking at the hall.

10.3    The clerk has received an invoice (£900) from St Andrews PCC for the work on the hedges at the churchyard.  At its meeting in February the council agreed that it would look favourably at contributing towards this invoice once the works had been completed.

PROPOSAL:  the council makes a donation of £450 towards the invoice.   

PROPOSED:   Mr Langford

SECONDED:  Mr Blackmore

DECISION: passed.  (all in favour) 


11.             Highways

 Mr Bendle updated the meeting following his tour of the worst roads in the parish with Willy Pike, Neighbourhood Highways Officer.   Mr Pike agreed to look at work needed at Wiltown Corner. 

Mr Pike is now responsible for a different parish and Clayhidon has a new Neighbourhood Officer, Nick Allen.


12.             Footpaths

Nothing to report.   


13.             Blackdown Hills Parish Network

Mrs Weekes left a ‘Housing & Planning Advice For Councillors’ leaflet for all parish councillors, to assist them when consulted about planning applications


14.             Wiltown Turbary

Most of the funding needed to pay for the clearance of the laurel has been secured from various sources (SDF, 106, TAP fund).  This will be completed early autumn.  A team of volunteers is needed to clear the ground of other plants.  Mrs Hay will communicate what is necessary nearer the time.





15.             Clayhidon Charity & Mary Parsons Gift Trust

The trustees have met and work continues on registering the various parcels of land owned by the trust/parish council.


16.             Correspondence

16.1    A request from Uffculme cyclists to camp on field 16th - 18th June was considered.

PROPOSAL:  the council gives permission for the cyclists to camp on the field 16-18thJune.   

PROPOSED:   Mr Bendle


DECISION: passed.  (all in favour) 

16.2     A request from Blackdown Hills Natural Futures Project for funding towards Culm Community Crayfish project was considered.

PROPOSAL:  the council gives £200 towards this project.   

PROPOSED:   Mr Langford

SECONDED:  Mr Blackmore

DECISION: passed.  (all in favour) 

16.3     A request from Smeatharpe Village Hall to nominate a representative was considered.  Mr R    Pike has confirming he is willing to continue.

PROPOSAL:  the council appoints Robert Pike as its representative.   

PROPOSED:   Mr Bendle

SECONDED:  Mr Blackmore

DECISION: passed. (all in favour).  A note of thanks to be sent to Mr R Pike.

16.4    Thank you letter from St Mary’s PCC noted.

16.5    Letter from Pensions Regulator informing of obligations noted.


17.             Items raised by Chairman

Nothing to report.


18.             Items raised by Councillors

Nothing to report.


19.             Date of next meeting Annual meeting of the council (plus planning, if required) on Monday 8th May 2017 at 7.30pm.  



Meeting closed at 8.30pm