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April 8, 2019

Clayhidon Parish Council meeting, April 8, 2019
Minutes
1. Present  
Mr R Kallaway (Chair), Mr M Bendle, Mr J Blackmore, Mr R Drew,  Mrs S Hay, Mr G Langford (but left meeting before any business was transacted),  Mr F Rosamond (District Councillor), Mrs D Evans (Parish Clerk) and members of the public. 
Apologies Mrs A Weekes (received and approved) and Mr R Radford (County Councillor)
2. Declarations of Interest
None declared.  
3. Minutes from previous meetings
PROPOSAL:  The council minutes of the meetings of 11th February & 11th March are approved.     
PROPOSED:  Mr Bendle
SECONDED:  Mr Blackmore
DECISION: passed (all in favour)
4. Public Participation
Nothing to report.
5. Planning
Applications considered for:-
5.1        19/00196/FULL.   Retention of change of use of field shelter to workers' rest room, fence and compost toilet.  Poachers Rest, Clayhidon.     
PROPOSAL:  The council is neutral with regard to the application.  It has the following concerns:- access on to highway/visibility splays on to a 60mph road; the drainage of the car park on to the highway; the high number of staff relative to the size of the holding and the resulting vehicle movements.        
PROPOSED:  Mr Blackmore
SECONDED:  Mr Bendle
DECISION: passed (all in favour)
6. Matters Arising
6.1      ‘Unsuitable for HGV’ road signs – Clerk to order clips so that signs can be fixed to posts    and erected. 
6.2 106 monies – It was agreed that the clerk should apply to MDDC for 106 funding for benches to be located at footpath 29, Hidon Wood & footpath 22 (subject to landowners’ consent).  Clerk to circulate designs of benches etc.    
6.3 Name signs – Mrs Hay will provide clerk with information for name sign and information board at Hidon Woods.  
6.4 Highways visit – a list of problem areas was drawn up by Mr Langford and then prioritised by all councillors.  It was agreed that Mr Bendle and Mr Blackmore will meet with the neighbourhood officer to discuss roads that need urgent attention.  
7. District Council Report
Councillor Frank Rosamond reported:-
 MDDC is reviewing the following:- providing more electric charging points; new charging structure for enforcement of appropriate standards for landlords of private accommodation (smoke alarms, carbon monoxide sensors, etc.); revised housing assistance policy; its financial support of the Grand Western Canal; environmental health charges; the potential disposal of Moorhayes Community Centre.

Councillor Rosamond is not standing for election in May and is retiring after 20 years’ service.  He has enjoyed his time with Clayhidon and will be back in Clayhidon on 7th December singing with the Wyndham Singers at the parish hall.  Councillor Rosamond was thanked for his support over the years.
8. County Council Report
Councillor Ray Radford sent the following report:-
During the budget review process, fees and charges for Highways and On Street Parking were reviewed.  It was considered prudent to increase Highways charges.  As the charges had not been increased over the last three years an average increase of 10% was not considered excessive.  
 
Connecting Devon & Somerset (CDS) Programme continues to extend Broadband coverage.  There has been good progress in the Better Broadband Voucher programme. Plans are advancing for the first re-investment of `Gainshare` funding working with BT, to deliver additional superfast coverage for a further 2000 homes and businesses in the hardest to reach areas of Devon & Somerset.  To date, superfast broadband has been provided to more than 300,000 homes and businesses and a further 38,000 homes and businesses have benefited from improved broadband speed.  Airband is currently building a new network for CDS that will provide access to superfast broadband for around 16,000 homes and businesses by 2020. Gigaclear is investing £60.5m and CDS contributing £31m to deliver ultrafast broadband across Devon & Somerset.
 
Devon Norse, 20% owned by DCC, provides Facilities Management, Cleaning and Catering Services to over 300 Customers for cleaning, 120 for Catering and 20 for Building Facilities Management and employs in excess of 1000 Staff.  Since 2011, Devon Norse have returned a profit to DCC of £738,000, this will exceed £1m when the current financial profit share is received.
 
NPS SW Ltd is a Joint Venture Company with DCC holding 20% equity and its profit share reduces the overall costs of the property management services provided to DCC. The forecast profit share for DCC for this last year is £78,000.  
 
Scomis was commissioned to provide DCC`s ICT Service, supporting 4000 staff across the County.  The increase in the number of School contracts has led to an increase in overall income year on year with 2019/20 gross income figure projected to be £9.7m which covers all costs associated with running the service including direct and indirect overheads. Income is split between DCC Corporate (£5.6m) and Schools etc. (£4.1m).
 
Across DCC there are a number of services which generate external income to off-set some of the costs of running the service.  DCC will continue to generate income and review opportunities for increasing income where appropriate and within the parameters set out in the Treasury Management Report.
 
These are some of the activities that DCC are involved in to create revenue, as you can see, there is a desire for DCC and most Local Authorities to get involved to increase revenue.
 
My Locality Budget has been topped up again. If you have any problems or thoughts of a more localised issue, please do not hesitate to contact me, I am always here!
9. Finance
9.1    Income, expenditure & bank reconciliation
INCOME
1. 50.00 Church field rent
2. 2.88 Interest
3. 250.00 DCC grant projector
4. 50.00 DCC P3 grant
EXPENDITURE
1. 268.36 D Evans Wages and expenses
2. 62.00 HMRC PAYE
3. 86.50 C Houghton Footpath works
4. 109.17 DALC subscription
BANK RECONCILIATION
Community a/c 4,818.59
Business Manager 5,842.99
Total 10,661.58

PROPOSAL:  The income is agreed and the above cheques/payments are paid/agreed.  PROPOSED:    Mr Drew
SECONDED:   Mr Hay 
DECISION: passed.  (all in favour).    
10. Clerk Report
10.1    Clerk has received snow warden training which enables the parish to join the snow warden scheme and receive up to 5 tonnes of salt/grit free from Highways.  To comply with the scheme a snow plan needs to be produced showing which roads will be gritted by volunteers.  Clerk to ask for volunteers in Pump. 
10.2    Annual Parish Meeting will be held on Monday 29th April at 7.30pm.  Elizabeth McNabb, Blackdown Support Group, will be speaking.  
10.3    There was an uncontested election.  6 councillors will be elected with one vacancy.    
11. Highways
Nothing to report.  See 6.4 above.
12. Footpaths
Nothing to report.
13. Blackdown Hills Parish Network
Mrs Weekes sent the following report:-
There was a meeting last Friday largely taken up with the planning application and environmental reports on the planning application to turn the listed Blackborough House into a hotel. There were also reports on broadband from Graham Long. You will no doubt hear from Councillor Radford the CDS report but Graham is now more pessimistic than ever about the long delay in getting new contracts signed and paying Gigaclear. Their commercial rollout which includes properties in Clayhidon is continuing, but the continued uncertainty about the five Devon and Somerset government projects is obviously affecting that too.  The AGM of the BHPN is going to take place in Clayhidon Parish Hall at 7 pm on 26th June.
14. Clayhidon Charity & Mary Parsons Gift Trust
The trustees of the Mary Parsons Trust are attempting to register land with the Land Registry.  The parish council will need to appoint trustees at its May meeting.  It was suggested that the existing three trustees are re-appointed to continue their work in registering the land.  It was also suggested that a new councillor be appointed to the Clayhidon Charity.
15.     Items raised by Chairman
The chair has not stood for election and is retiring.  He has enjoyed his time on the council and now makes way for new, younger councillors!
16. Items raised by Councillors
Nothing to report.
17. Date of next meeting
Annual Parish Meeting Monday 29th April at 7.30pm  
and Annual Meeting of the council on Monday 13th May at 7.30pm Parish Hall.




Signed...........................................................................Date..............................................................................  

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