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December 11, 2017

Clayhidon Parish Council Meeting

 held in the Parish Hall at 7.30pm on Monday 11th December 2017



1.                  Present 

Mr R Kallaway (Chair), Mr M Bendle, Mr J Blackmore, Mr R Drew, Mrs S Hay, Mr G Langford, Mrs A Weekes, Mr F Rosamond (District Councillor), Councillor Peter Heal (Chair of Mid Devon District Council), Mrs D Evans (Parish Clerk) and 5 members of the public.

Apologies:  Councillor R Radford (County Councillor)


2.                  Declarations of Interest

None declared.


3.                  Minutes from previous meetings

PROPOSAL:  The council minutes of the meeting of 9th October are approved.     

PROPOSED:  Mr Langford 


DECISION: passed (all in favour)

PROPOSAL:  The council minutes of the meeting of 13th November are approved.     

PROPOSED:  Mr Bendle 

SECONDED:  Mr Blackmore

DECISION: passed (all in favour)


4.                  Public Participation

4.1       It was reported that at least 4 articulated lorries have used inappropriate routes through the parish and caused damage to houses, ditches and bridges.  Several parishioners have contacted Neil Parish MP about the problem.  Parishioners raised their concerns about any highway improvements beyond Gladhayes Bridge, believing the problem should be tackled on the top roads using signage (similar to that used by Somerset County Council).  It was also suggested that the companies that the lorries are delivering to should take some responsibility. Councillor Rosamond is meeting with Councillor Radford this week and will raise it with him, suggesting a meeting be arranged to include them, Hemyock & Clayhidon parish councils local businesses.  The Blackdown Parish Network is working on this problem on behalf of the whole Blackdown Hills.  Devon County Highways has previously refused to erect approved ‘not suitable for HGV signs’.  The clerk asked that any incident was reported to the police on 101 so that an official record is kept.  Mr Kallaway is meeting with Neil Parish later in the month and will raise it with him again. 

4.2       The concrete gulley/trench from Wheelbarrow Lane to Dunns Green needs attention.  The gulley from top of Callers Lane down towards Gladhayes needs clearing.  Clerk to report.

4.3      It is hoped that Highways will maintain Nick Reed’s Lane following improvement works.         


















5.                   Planning

Applications considered for:-

5.1             17/01861/FULL.  Land at NGR 315530 116722, The Gallop, Clayhidon.  Erection of a general purpose agricultural building.

PROPOSAL:  The council does not support the application; it has concerns about the location of the proposed building and the potential damage to the environment (trees).     

PROPOSED:  Mr Langford 

SECONDED:  Mrs Weekes

DECISION: passed (all in favour)

5.2             17/01869/HOUSE.  Crockers Farm, Hemyock.  Erection of first floor extension and re-roofing of building.

PROPOSAL:  The council supports the application.

PROPOSED:  Mr Langford 

SECONDED:  Mr Blackmore

DECISION: passed (all in favour)

5.3             17/01870/LBC.  Crockers Farm, Hemyock.  Listed Building Consent for the erection of first floor extension, re-roofing of building and internal alterations

PROPOSAL:  The council supports the application.

PROPOSED:  Mr Langford 

SECONDED:  Mr Blackmore

DECISION: passed (all in favour)

Permission granted noted for:-

5.4       17/01642/HOUSE.  Rosegarland Barn, Clayhidon.  Erection of two storey rear extension (Revised scheme).


6.                   Matters Arising

6.1             Finger Post sign – Mr Langford checked the nearby ditch but was unable to locate the missing sign.  It is understood that Somerset County Council, via funding from the Heritage Lottery, will be replacing it shortly.

6.2       Gladhayes Bridge – Mr Kallaway believes improvements to the road should not be ruled out   Clerk to write to Neil Parish MP informing him of problems. 







7.                  Peter Heal, Chairman of Mid Devon District Council (MDDC)

Peter Heal introduced himself and gave a brief update on key maters at MDDC.  It is hoped that the Local Plan will be submitted to the Planning Inspectorate by end March 2018.  Due to council house tenants’ right to buy, MDDC is losing approximately 20 of its housing stock each year.   This year the district debate focused on the future of policing in Mid Devon.  The Police & Crime Commissioner for Devon and Cornwall, Alison Hernandez, attended together with Superintendent Sam de Reya.   


8.                  District Council Report

Councillor Frank Rosamond reported:-

He recently led a delegation to the House of Commons to see the housing minister, Alok Sharma, to highlight MDDC’s problem with regard to being unable to demonstrate a 5-year housing supply.  The minister was invited to visit MDDC.  Mid Devon District Council has launched a new energy switching service and comparison website in partnership with Ofgem-accredited UK Power.  UK Power run the comparison engines for many of the UK’s biggest switching organisations.  The search engine which powers the switches is 100% accurate in determining the best supplier for individual household circumstances and gives independent advice on the cheapest tariff.  The website generates income for the council through commission generated from switches and this commission goes directly into supporting and improving public services.  10-Year Open Spaces Plan – the council is working on a longer-term, 10-year view for planting and maintenance.    


9.                 County Council Report

Councillor Ray Radford sent the following report:-


The recent monitoring report to Cabinet indicated a forecast underspend of £2.457 million which is a great improvement on last year when the forecast overspend was £7 million. Details of Directorates as follows:- 

·         Children are forecasting an overspend of £2.7 million.

·         Adults are forecasting an underspend of £4.1 million.

·         Highways are forecasting an underspend of £64k.

·         Communities, Public Health and Infrastructure are forecasting an overspend of £133k.

·         Corporate are forecasting a balanced position.


Notwithstanding the forecast position - do not forget Winter Pressures and the Weather are in front of us!!


DCC has started the 18/19 Budget process and Target Budgets are being prepared for Cabinet.  Last year’s Budget Book indicated total savings to be delivered are £37 million and over the next three years £64.4 million. 


The Estates Strategy main objectives were:- 

·         Reduce running costs by 29% (actual reduction was 36.25%, saving £3.5 million).

·         Reduce backlog maintenance by 32% (actual reduction achieved 33.1% with a notional saving of £12.75 million)

·         Reduce the floor area occupied by 35% (to date the reduction is 29% but with the completion shortly of some disposals it will be over 35%).

As you can see, the Key Targets have been achieved and DCC is preparing a Vision for 2018-2025. 


Finally, I would like to wish all your Councillors a Merry Xmas and a Happy and Healthy New Year.


10.             Finance

10.1      Income, Expenditure & bank reconciliation




Half Moon – The Pound annual rent




G Weekes

Defibrillator leaflet




Community a/c


Business Manager






PROPOSAL:  that the income is agreed and the above cheques/payments are paid/agreed.  PROPOSED:    Mr Langford 

SECONDED:   Mr Bendle

DECISION: passed.  (all in favour). 

10.2      Precept 2018/2019

The clerk presented the projected income and expenditure for the coming year and estimated reserves.

PROPOSAL:  the council sets a precept for 2018/2019 of £8,300.00 increasing the cost for a Band D property from £36.16 to £37.62 per annum.  

PROPOSED:    Mr Bendle 

SECONDED:   Mr Langford

DECISION: passed (all in favour).  

10.3       The following grant applications were considered:-

10.3.1    Cameo Club, Blackdown Healthy Living & Activity Centre - £130

10.3.2    Tiverton & District Community Transport – £70

10.3.3    St Mary’s PCC Hemyock - £65.00

10.3.4    Clayhidon Parish Hall - £2,000.00      

10.3.5    Clayhidon Parochial Church Council (churchyard maintenance) - £540.00 

10.3.6    Blackdown Support Group - £500.00

PROPOSAL:  The above 6 donations are agreed/approved. 

PROPOSED:  Mr Bendle 

SECONDED:  Mr Blackmore

DECISION: passed (all in favour)


11.             Clerk Report

11.1    PCSO Tracey Peters reported that:- There was just one crime reported for November.  Just before midnight on 4th November, police received a call from Devon & Somerset Fire & Rescue concerning a vehicle fire near to Smeatharpe Stadium. The vehicle had been deliberately set alight and was subsequently found to be stolen from the Somerset area.  There was just one incident reported regarding a nuisance dog.

11.2     The clerk received advice from a parishioner of a dog potentially worrying livestock and this was passed on to the police.

11.3     Defibrillator training – The Half Moon has kindly offered its function room for the annual training which the clerk will organise for some time in January, date to be confirmed.











12.             Schedule of Meetings for 2018

The clerk will shortly issue a schedule with meeting dates for next year.  The venue for the meetings was discussed and it was agreed that the meetings from January to March will be at the Parish Hall.  A decision on the venue for future meetings will be taken next year when a timetable for improvement works to the hall becomes clearer.


13.             Highways

 Nothing to report.


14.             Footpaths

Some footpaths have been obstructed by newly installed gates.  DCC is resolving the matter.


15.             Blackdown Hills Parish Network

The next meeting will be held on Thursday evening, 18th January, 2018 in the function room at the Holman Clavel Inn at Culmhead TA3 7EA.  More details will be circulated before the meeting. 


16.             Wiltown Turbary

Clearance work has been completed and the clerk is in the process of claiming grant funds from the Blackdown Hills AONB.  Clerk to circulate pictures of the work.




17.             Clayhidon Charity & Mary Parsons Gift Trust

A meeting was held with the 6 trustees of the Mary Parson Gift Trust.  Income is being held back to pay for legal expenses associated with registering the land.


18.             Correspondence

18.1    Letter from The Pensions Regulator informing of an increase in minimum contributions noted.      18.2    Devon Healthwatch Voices - Autumn edition noted.

18.3    Campaign to Protect Rural England - invitation to join organisation for £36 per annum noted    and declined.


19.         Items raised by Chairman

 Nothing to report.


20.             Items raised by Councillors

20.1         Mr Langford asked how many defibrillators were in the parish as he had thought there were 3.  The clerk confirmed there are 2 – one at the Half Moon and the other at Rosemary Lane Chapel.

20.2         The clerk was asked to request an update from MDDC reference the enforcement case near The Knowle. 

20.3         The clerk was asked to chase a response from MDDC reference recent erection of an agricultural building at Poacher’s Rest. 

20.4         Mrs Weekes will organise a litter pick early next year.  Mrs Weekes will provide clerk with the date and clerk will borrow equipment from MDDC.

20.5         Mr Bendle clarified that several landowners had asked for a meeting with Gigaclear to discuss proposed works and implications for water pipes/electrics.  Gigaclear has not responded.   

20.6         Clerk asked to report car bumper left on side of road south of Ford Street towards Heazle.














21.             Date of next meeting Monday  8th January (if needed) or full council meeting Monday 19th February 2018 at 7.30pm



Meeting closed at 9.56pm