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December 12, 2016

Clayhidon Parish Council Meeting

 held in the Parish Hall at 7.30pm on Monday 12th December 2016



1.                  Present 

Mr R Kallaway (Chair), Mr J Blackmore, Mr R Drew, Mrs S Hay, Mr G Langford, Mrs A Weekes, Mr F Rosamond (District Councillor), Councillor R Radford (County Councillor) and Mrs D Evans (Parish Clerk).

Apologies Mr M Bendle (received and approved)


2.                  Declarations of Interest

Agenda item 5.1 – Mr R Drew declared that he had a personal interest as his next door neighbour is the applicant. 

Agenda item 5.2 - The parish council declared that it had an interest as it was the applicant for the village hall extension.


3.                  Minutes from previous meetings

PROPOSAL:  The council minutes of the meeting of 10th October are approved. 

PROPOSED:  Mr G Langford 

SECONDED:  Mrs A Weekes

DECISION: passed (all in favour)

PROPOSAL:  The council minutes of the meeting of 14th November 2016 are approved. 

PROPOSED:  Mr J Blackmore 


DECISION: passed (all in favour)


4.                  Public Participation

Nothing reported.


5.                   Planning

5.1       16/01867/HOUSE.  Shalom, Clayhidon.  Erection of two storey extension and first floor dormer window extension to dwelling and conversion and extension to garage to form games room and first floor storeroom.

PROPOSAL:  The council supports the application.

PROPOSED:  Mr G Langford 


DECISION: passed (all in favour)

5.2       16/01848/FULL.  Village Hall, Battle Street Clayhidon.  Erection of extension and change of use of agricultural land to form additional parking area.

PROPOSAL:  The council supports the application. 

PROPOSED:  Mr G Langford 

SECONDED:  Mr J Blackmore

DECISION: passed (all in favour)

Permission granted noted for:-

5.3       16/01471/FULL.  Bolham House Farm, Hemyock.  Erection of 3 biomass boilers and associated infrastructure to provide heat to existing poultry operation.

5.4       16/01604/FULL.  Ten Oaks Farm, Clayhidon.  Variation of condition (2) of appeal decision APP/Y1138/W/16/3145647 relating to planning application 15/01622/FULL to allow the substitution of previously approved plans.


6.                   Matters Arising

6.1             ‘Unsuitable for HGVs’ signs – the exact siting of the signs to be carried forward until next meeting.   Clerk to bring remaining two signs along to next meeting.

6.2             Parish Hall/Additional Parking – the clerk has spoken with Mr & Mrs Bendle and their solicitor.  The approximate legal costs to prepare the paperwork will be £495 plus VAT. 

PROPOSAL:  The clerk to progress the land transfer on this basis.

PROPOSED:  Mr G Langford 

SECONDED:  Mr J Blackmore

DECISION: passed (all in favour)

The parish council has paid the planning fee (£192.50) to MDDC and it will pay the legal fees to transfer the land from Mr & Mrs Bendle to the parish council.  It will also pay for the cost of creating the car park.  The parish hall to pay the architect’s fees and other expenses as part of the extension to the hall.  Clerk to submit application to Councillor Ray Radford and his Locality Budget fund for assistance with the parking extension. 

6.3             Defibrillators – over 60 people came along to the training session.  The defibrillators will be fitted in the parish shortly. 

6.4             First Aid Training – the clerk has had to change the date of the first aid training.  It will now take place on Saturday 25th March.  In order for attendees to obtain a nationally recognised certificate the course will run for 6 hours.  Clerk to arrange and inform interested parishioners.  Clerk to put on website.





















7.                  District Council Report

Councillor Frank Rosamond reported:-

A resident had sent a letter to councillor Rosamond reference HGVs using the narrow, unsuitable lanes around the parish.  Neil Parish MP will be taking the matter further and seeing what can be done to influence the Sat Nav companies to use appropriate routes.  MDDC is renting out parts of Phoenix House to Department for Work & Pensions and the Job Centre.  Tiverton & Crediton Town Halls are being sold to raise funds.  MDDC is investing in Exe Valley Leisure Centre.   Councillor Rosamond was asked about possible mergers with other councils/devolution.  It was reported that recycling waste is still falling from lorries.  


8.                 County Council Report

Councillor Ray Radford reported:-

This time of year we are considering the budget for next year.  This year`s revenue budget is running at an overspend of £7m (Adult Services £5m and Children Services £2m).   The Environment, which includes roads and waste, has an overspend of £550k.  The Chief Executive will consider possible cessation of some spending and vacancy management.  Hopefully there is better news on the broadband front - Devon County is awarding Phase 2 of the broadband contract to a couple of suppliers (not BT).  Details will be announced on 16th December and coverage maps will be available from day one.  I would like to wish everyone in the Clayhidon Parish a happy and healthy new year. 

Councillor Radford confirmed that netting to cover recycling lorries had been disregarded as it was too expensive and not a practical solution to the problem. 

Councillors Rosamond & Radford left the meeting.


9.                 Finance

9.1      Income & Expenditure




The pound, rent


1.      1


Mid Devon District Council

Planning fee – Parish Hall



Kingfisher Packaging

Road salt



G Langford

Reimbursement, fees – Records Office



C Houghton

Reimbursement, PPE chapter 8 equipment



G P Manning Countryside Services

Boardwalk P3 payment



Blackdown Hills Parish Network




D Evans

Reimbursement, HGV signs



Savills UK Ltd

Garland Bower field, rent increase.

Bank Reconciliation

Community a/c


Business Manager







PROPOSAL:  that the income is agreed and the above cheque is paid.   


SECONDED:  Mrs A Weekes

 DECISION: passed.  (all in favour) 

Clerk was asked to remind the Half Moon to keep The Pound clean and tidy. 

9.2       The following grant applications were considered:-

9.2.1    Tiverton & District Community Transport – £70 donation.

9.2.2     St Mary’s PCC Hemyock - £65.00 donation.

9.2.3     Parish Hall - £2,000.00       

9.2.4     Clayhidon Parochial Church Council - £540.00

9.2.5     Blackdown Support Group - £500.00

PROPOSAL:  The above 5 donations are agreed/approved. 



DECISION: passed (all in favour)

9.3      Precept 2017/2018

           The clerk went through the year-to-date figures and estimated end of year position.  She also showed the impact on the Band D equivalent per annum of different precepts.   

PROPOSAL:  The Band D contribution to be raised by 2% to provide a precept of £8,100.00   



DECISION: passed (all in favour)


10.             Clerk Report

10.1     Somerset Highways has confirmed it will not replace the missing/damaged fingerpost at the top of Ford Street as there is no budget to do so. 

10.2     The clerk reported that the churchwardens of St Andrew’s had sent an email about the hedge on the eastern side of the churchyard.  A discussion ensued about ownership/responsibility.  It was agreed to carry the matter forward until Mr M Bendle is present to provide further information.


11.             Highways

It was agreed that Mr C Houghton will be the custodian of the parish strimmer. 


12.             Footpaths

12.1     Footpath 14 has now been diverted.

12.2     James Maben and Jenny Archard, Blackdown Natural Futures, are looking at a management plan for Wiltown Turbary.  It was agreed that the parish council would endorse any volunteer working under this project and he/she would, therefore, be covered under the parish council insurance policy.

12.2     Mr G Langford discussed the various parcels of land owned by the parish council and/or the Clayhidon Charity. 

PROPOSAL:  Mr G Langford to continue his work to register all of the parish council/charity land with the land registry.   

PROPOSED:  Mrs A Weekes 


DECISION: passed (all in favour)








13.             Blackdown Hills Parish Network

Mrs A Weekes updated the meeting.  The parish network is bringing Devon & Somerset Highways together to discuss differences.  The issue of HGVs using inappropriate lanes and the Sat Nav information systems they use is also being pursued.  Devon County are soon to announce the provider for the next phase of improvements to rural broadband.  Community Transport is also being considered.


14.             Clayhidon Charity & Mary Parsons Gift Trust

The clerk has made contact with a Churchstanton trustee.  The trustee has been unwell and is unable to attend a meeting in the near future.  Clerk instructed to arrange a meeting for January and to ensure that the updating of the bank mandate is added to the agenda. 





15.             Correspondence

15.1    Thank you letter from Cameo Club noted. 

15.2    Letter from HSBC informing Wellington branch is closing noted.

15.3    Solar Supplementary Planning Document from MDDC noted.


16.             Items raised by Chairman

Nothing to report.


17.             Items raised by Councillors

Nothing to report.


18.             Date of next meeting Clerk to issue a new schedule for next year’s meetings.