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July 2007, Clayhidon Parish Council

Clayhidon Parish Council


A Meeting of the above council was held, Monday 9th July 2007 in the Church Room, Clayhidon at 7.30pm.


The following Business was brought before the council:-


1.           Confirmation of Minutes of Preceding Meeting.

2.           Matters arising from the minutes

3.           Payment of Accounts

4.           Correspondence

5.           General business



     Mr G Langford, Chairman; Mr RJ Pike; Mr AFJ Redwood; Mr RM Kallaway; Mr ME Bendle; Miss J Ward; Dist. Councillor Mr FJ Rosamond; County Councillor Mr R Radford; Parishioners Mr N Carter; Mr W Smith; Mr R Jeffery; Mr J Whitton; Ms D Livingstone and Mr MC Osmond, clerk. Mr and Mrs Broadbent for part.



     An apology was given for Mr MJ Hudson as unable to attend.



     Minutes of Meeting 9th May were taken as read, confirmed & signed (copies having been previously circulated).


Matters arising

     The required Declaration Forms following request for them, had now all been returned to the monitoring officer at Tiverton.



     No application yet made by Mr F. Pike.


Exeter status

     The Chairman had made a reply on behalf of the Parish Council as agreed and Mr Radford thanked him from making a response.


Police reply Cornerways

     The letter from the police in reply to the delay arising from the theft of a caravan and other items was read and noted.


Payment of Accounts

     It was proposed by Mr Kallaway seconded by Mr Redwood and agreed, the payment of expenses of Mr M.E. Bendle of £84.34.


Correspondence, Mr Napper

     The Chairman gave details of correspondence sent by him in regard to the planning application of Mr Napper.  This application had been seen on District Council website but there had been no correspondence to Parish Council on the amended details for an agricultural building.  There were mixed messages on the website for this application – recommendations both for refusal and approval.  Members agreed a letter of concern be sent to the Planning Department seeking an explanation.


Bike Track, Mr F. Pike

     An area of land had been converted into a bike racing track by Mr F. Pike and this had been notified to planning department.  As earthmoving to make humps had been involved, MDDC had informed Mr Pike that a retrospective planning application was required.  Chairman had spoken to Mr Pike to inform him for the record.


Smeatharpe Stadium

     No decision had been made at present, but this was expected in the near future.


Wiltown Green

     The Chairman gave details of recent telephone calls to clerk and himself made by Mr P. Purvis in regard to low water pressure at his home of which he claimed the erection of fence at the Green had pierced his pipe.  Chairman had visited the site fence and no running water found. This had been informed to Mr Purvis.   Following discussion with Vice Chairman a letter stating the view of the Parish Council had been sent to Mr Purvis and this was read to meeting.  Noting no permission sought or given for water pipe to be laid on the land.  Fence adequate depth away from road edge and not liable for any water leaks.


Mr A. Board

     Chairman had sought confirmation on the permission granted to Mr A. Board for caravan he lived in.  Planning stated this was the end of May 2008.  Noted a further mobile home now on site.

     Chairman stated the grass area of Wiltown Green had been strimmed off and the sign to be erected on fence was shown to members.  All agreed with the wording and proposed erection.



     Chairman stated he had been contacted with complaints in regard to the number and size of potholes in the roads.  As a result he had contacted Devon County Council.  A reply from D.C.C. stated potholes over a stated size would be filled in within seven days.  Chairman had visited sites of complaints to make a further response to Mr Tony Matthews on state of particular roads with many deep potholes.  Mr Radford County Councillor had been sent details also and a reply from DCC to him was noted and discussed.  Possible letter to South West Minister Mr B. Bradshaw discussed and the MP Mrs A Browning, to express the concern over problem of state of Parish roads arising from the amount of money DCC able to spend on roads.  Item for parish magazine was proposed and agreed with telephone number to call to complain.  Mr Radford to obtain a copy of the latest road inspection report.  The matter was also raised of the recent verge cutting by a contractor.  This was thought to have been a very poor service, as tractor and cutter not able to do a good job in the narrow lanes as the tractor was too big; many parts had been missed and corners not cut up to the usual standard, possibly through driving too fast.



     Decisions received and noted Mr P. West, Ashcott, permission for a double garage.  Permission Mrs M. Criddle for erection of timber stables and single storey conservatory.  Permission Doctor D. Heshnaty-Manesh erection of conservatory to replace wooden shed.  Planning application received between meetings for mobile home at Bolham Farm from Mrs M. Williams.  Parish Council no objections raised.  Application also from Bolham Farm for erection of extension to livestock building.  No objections from Parish Council.  Application Mr S. Hutchings, Ashcleeve, erection of a garage.  The Parish Council supported the application.  Application Dr J. and Mrs Cogswell, Graddage Farm for 6 kw domestic wind turbine.  No objections raised to the application.  Application for Listed Building Consent by Mr and Mrs D. Turner, Battens Farm for internal alterations to separate annex.  Parish Council supported application with one observation of the use of natural European oak for windows would be better for its listed status.  Application for Gray's Farmhouse by Mr and Mrs J. Bimson to re-roof and add dormers.  Parish Council supported application, as it will improve upon present painted corrugated galvanised iron sheets.  Application by Mr and Mrs J. Bendle, Gladhayes Farm for conversion of barns to live/work unit.  Parish council support conversion of redundant farm buildings as between two existing dwellings and not immediately noticeable.  If left would fall into disrepair.  Noted site set back from road and access already in use for farm and dwellings.  It was noted that this application faced a possible refusal decision.  More details for this given by Mr F. Rosamond.  Barn conversions not in new core policy so he was not able to call in application on any planning grounds.  There was general discussion on this new core policy and the effects on the parish as this restricted one means of parish enlargement.  Noted all new dwellings and development in Mid Devon would be in certain key villages only.  Other correspondence received from Mid Devon and Devon County Council listed and noted.


County Councillor

     Mr R. Radford thanked the Parish Council for making a response in the status of Exeter.  It would have had a bad affect on rural parts if it went ahead.  The DCC call centre had reported a threefold increase in calls and he thought this was a good thing.  His fund of cash to use in the area he served was more for clubs or community bodies rather than as a donation to the village hall funds.  An outside company had now been appointed to manage the Care Homes of Devon County Council.  Thanks given to Mr Radford for his report.


District Councillor

     Mr F. Rosamond explained he had contacted planning department over the query raised at previous meeting over Mr A. Edmonds planning decision.  This was noted.  A new chief executive had been appointed for the District Council and this would be a good thing.  Members thought an invitation should be made to invite him to a meeting when he had taken up his appointment.  Details given on the debate on proposed council structure changes from a Committee to an Executive style.  Details given on the public consultation to be held.  Thanks given for the report made.


Higher Hill Farm, Change of use

     Mr Broadbent new owner of the property owned by Mr and Mrs Lee gave details of the proposed changes he wished to make as this would involve a planning condition use change.  To remove some of the buildings and tidy up others for his business of training horses to drive carriages and the making of horse-drawn carriages.  This was not a riding school.  Not a lot of traffic use generated.  An area for training horses required.  Limited open days to public, to view.  The chairman thanked Mr Broadbent for attending and his planning application was awaited to make a response.


General Business

     The Chairman gave details of Section 106 correspondence.  Noted the amount set aside for parish by District Council.  Money used to create playgrounds and open spaces, if one made in Parish the insurance and inspections required were noted.


Parish Plan

     Chairman proposed to contact representatives known for a meeting to get views on how to take forward.

Hidon Fields Farm

     Mr N. Carter drew attention to planning application seen on District Council website made by Mrs B. Willmer to change the use of stable is from private use to commercial.  He gave details of noted use seen by him and was not in favour.  Members agreed to hold special meeting to discuss the application on 16th July at 7 p.m..



     Miss Ward raised the matter of parishioner participation in checking and work needed being done as no recent workgroups held.  The Chairman, as footpaths coordinator, replied to the query raised.

     As there was no other business it was agreed the date of next meeting as 17th September at the Church Room.  The chairman then thanked those present for attending and closed the meeting.