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March 2007

Clayhidon Parish Council


A Meeting of the above council was held, Monday 12th March 2007 at the Parish Hall, Clayhidon at 7.30pm.


The following Business was brought before the council:-


1.           Confirmation of Minutes of Preceding Meeting.

2.           Matters arising from the minutes

3.           Payment of Accounts

4.           Parish Council Accounts

5.           Correspondence

6.           General business



     Mr ME Bendle, Chairman; Mr MJ Hudson; Mr RJ Pike; Miss J Ward; Mr AFJ Redwood; Mr G Langford; Mr RM Kallaway; Mr FJ Rosamond, Dist. Councillor; parishioners Mr S Roberts; Mr R Jeffery; Mr & Mrs S Lee; Mr A Board & Mrs Joseph; one person Wiltown Farm and Mr MC Osmond, clerk.



     An apology was given for Mr R. Radford, County Councillor unable to attend.



     The minutes of the two Special Meetings were read, confirmed and signed by Vice Chairman for 7th February and Chairman 22nd February.  Minutes of meeting 8th January 2007 were taken as read, confirmed and signed (copies having been previously circulated).


Matters Arising

     Miss Ward stated that application for dwelling on plot owned by Mr Edwards had been refused.  No notice of decision received by Parish Council.


Mr Napper

     Clerk spoken to Mr R. Willing enforcement and advised a letter had been sent to Mr Napper of need for full compliance with Enforcement and Stop Notice put on site.  This had been followed up with visit to the site by Mr J. Guscott Head of Planning and Mr R. Willing.  They had seen him and was told of need again for the full compliance of conditions by the end of March.  He had agreed the conditions on Notice letter were correct and would carry out planting and other earthmoving required.  He was told by Mr Guscott if not full compliance end of March, legal action against him in court would proceed.  After a general discussion members agreed the letter be sent to Mr Guscott, not for any more delays by Mr Napper being acceptable.  Members supported District Council if had to take Court action for compliance.


Stadium Smeatharpe

     No correspondence received on the application made.


Masts-Mr Pike

     No correspondence received on application.


Mr D. Kohlman

     Further to planning application discussed at a special meeting, notice now received that application had been withdrawn.


Parish Plan

     Mr Langford noted more replies received and further responses awaited.


Wiltown Corner Fence

     The Chairman gave background details to date, outstanding for completion gate to hang and arising from damage to fence end Mr Hutchings should a bank been made to replace.  On each time of damage done to fence it had been reported to the police by the Chairman.  Posts that had been taken out now had concrete around it.  Members agreed that bank be made where needed.  Mr R. Pike stated he thought the fence was a little high for its need.  Chairman stated that fence was "standard" height and as new gave possible impression, but as lost new look and grass grew on ground around it would look a lot different.


June Event

     The Chairman stated that Revd. D Sherwood not away 24th of June confirmed.


Mr G. Sellick

     As agreed a letter of thanks had been sent to Mr G. Sellick on his retirement for his past work as a Lengthsman by Mr A. Redwood.


Payment of Accounts

     The following accounts were presented for payment; it was agreed that the grant to Blackdown Support Group as previous year.  Proposed by Mr R. Pike and seconded by Mr R. Kallaway and agreed the following payments be made:-


Mr D Prettejohn


£      191.00

Exeter Glebe Committee


£      232.00

Mr WD Hortop

Printing Minutes

£        90.00

Mr ME Bendle

Phone & Expenses

£        96.00

Mr MJ Hudson

Phone expenses

£        50.00

Clayhidon Parish Hall

Rent Hall

£      114.00

Blackdown S. Group


£      325.00

Mr MC Osmond


£      650.00

Mr MC Osmond


£        69.84

Miss J Ward

Members Expenses

£        43.70

Mr M Lyes

Wiltown Fence Erection

£    1175.00

Mr G Langford


£        30.87


After the payments were agreed the clerk gave an outline of income/expenses for year and the expected balance to be confirmed with bank statement at the end of month.



     Noted Precept form received and agreed as previous meeting for Precept of £4500 and for deduction of subscription to D.A.P.C. by mid Devon Council.



     Local Council Review, Village Green, D.A.P.C. circular on "Transforming Public Services in Devon" arising from government White Paper,  and plans being discussed by the DCC for the future to maintain current structure.  Noted Exeter wished to be unitary authority.  Defra - consultation on changes to Code of Conduct for Local Authorities.  Mid Devon Cabinet all committee or Mayor directly elected best option for the future.  N.A.L.C review to be held of Quality Town and Parish Council scheme.  Newsletter - Royal Devon and Exeter NHS Trust.  Devon Playing Fields, Winter newsletter.  Mid Devon, minutes of Standards Committee meeting January 2007.  Mid Devon - Parish Council election packs and Public notices of election.  E-mail notices - affordable housing meeting at Halberton, details noted to attend.  Events at The Gallop of Tribe of Doris and Buddhafield.  Noted Parish Council can comment on the application for Licence.



     Hidon Fields approval for dwellings read by Chairman and this was discussed.


Mr Napper

     Application for feed store/storage barn at Wiltown site.  Stock numbers noted at present and planned for future in regard to field size.  Members doubt on the income figures given as enough to live from.  Building out of keeping with others in area, industrial looking not open sided and airy.  Would also be another building on plot for limited activity.  No financial professional details provided as to be viable business.


General Business Roads

     Chairman gave background details, spoken to Mr W Pike, limited funds only available and only major potholes repair. Advised by Mr W Wigley to mark a map in need of attention, copies to be sent to him for this. Many potholes in roads in need of attention. Extra money from government to DCC for road repairs but this would go to major trunk roads and not rural roads it was thought by W Wigley. Agreed a letter be sent to Highways dept. concerns over potholes, erosion and water remaining on roads not able to drain away.


Dist. Councillor Mr F Rosamond

     The Chairman welcomed him to meeting and hoped he had made a full recovery from recent hospital treatment.  He thanked the council for the card received.  Council busy on budget details preparation, a £1 million deficit.  Job evaluation costs and the loss of parking income the reason.  Council, with only interim chief executive, till new one appointed.  Council office at Cullompton to be closed.  Looking for reduction in staff numbers.  Held a debate on Grants to voluntary groups, but decided to continue at present with small grants to these organisations.  Meeting held on state of District and the way to go forward, more work to be done on this after the District Council elections to be held shortly when new Council may decide on different policy.  Hemyock had website for their organisations thought Clayhidon might join this as benefit from promotion/advertisement.  Noted Clayhidon had website page with District Council.  No decision made at present time.  Brief outline given on structure of Council debate for county, same tiers as present or a single authority.  Exeter wished to be a unitary authority but thought the costs of this quoted were under priced.  Noted Mid Devon to fund a wild life survey, but the present cost is not known by him, but would inquire for question.  Thanks given to Mr Rosamond for the details given to members.

     As there was no other business it was agreed the date of next Meeting as 14th May 2007 at the Church Room.  The Chairman then thanked those present for attending and closed the meeting.