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May 9, 2016 annual meeting

Clayhidon Parish Council

Annual Meeting

held in the Parish Hall at 1.30pm on 9th May 2016

Subject

Action

            1.               Election of Chair

Mr R Kallaway was proposed by Mr G Langford, seconded by Mr A Hill.  There being no other nominations, Mr R Kallaway was elected as Chairman.  Mr R Kallaway to sign his declaration of acceptance of office as Chair after the meeting.

 

            2.               Election of Vice Chair

Mrs S Hay was proposed by Mr R Kallaway, seconded by Mr G Langford.  There being no other nominations, Mrs S Hay was elected as Vice-Chairman.  Mrs S Hay to sign her declaration of acceptance of office as Vice-Chair after the meeting.

 

            3.               Present 

Mr R Kallaway (Chair), Mr M Bendle, Mrs S Hay, Mr A Hill, Mr G Langford, and Mrs D Evans (Parish Clerk), and 2 members of the public.

Apologies Mrs A Weekes (away)

Absent Mr R Drew

 

            4.               Declarations of Interest

None declared.

 

            5.               Public Participation

Nothing reported.

 

            6.               To agree dates, times and place of future ordinary council meetings for the year ahead

The council will meet on the second Monday in the month at 7.30pm Parish Hall (June, August, October, December, February, April).  The council will meet on the second Monday of the alternate months at 1.30pm if planning applications are received between main council meetings.   

 

            7.               Planning

            The following applications were considered:-

7.1          16/00404/CLU - Certificate of lawfulness for the existing use of a dwelling in non-compliance with an agricultural occupancy condition.   Heazle Farm, Clayhidon.

The council makes no comment on this application.

7.2          16/00559/FULL - Change of use of part of agricultural land to manege, replacement of buildings with barn and erection of an additional barn.  Opposite Heazle Farm, Clayhidon.

The applicant attended the meeting and kindly answered questions reference the application.

PROPOSAL:  the council supports the application with the following comments:-

It believes the additional barn is too large for the requirements of the holding.  It has concerns about any potential future lighting of the manege and requests appropriate conditions be applied to avoid light pollution.

PROPOSED:   Mr G Langford

SECONDED:  Mr M Bendle

The following amendment was proposed:

PROPOSAL:  Reference to the size of the barn is removed from the comments back to MDDC.

PROPOSED:   Mrs S Hay

The amendment was not seconded and therefore failed.

The council then voted on the original proposal

DECISION: passed (3 in favour, 1 against)

7.3          16/00587/HOUSE - Erection of two storey extension to west elevation and first floor extension to rear.  Lower Garlandhayes, Clayhidon.

PROPOSAL:  the council supports the application with no further comment.

PROPOSED:   Mr A Hill

SECONDED:  Mrs S Hay

DECISION: passed (all in favour)

 

            8.               Annual Return

            The Annual Return has been completed by the clerk and internal auditor. 

8.1      PROPOSAL:  the council adopts the Annual Governance Statement for year ending 31st March 2016.

PROPOSED:   Mr G Langford

SECONDED:  Mr M Bendle

DECISION: passed (all in favour)

8.2     PROPOSAL:  the council adopts the Accounting Statements for year ending 31st March 2016.

PROPOSED:   Mr G Langford

SECONDED:  Mr M Bendle

DECISION: passed (all in favour)

 

            9.               Finance

9.1      Income & Expenditure

Income

1.      

8,000.00

Precept

2.      

78.83

VAT reclaim

 

Expenditure

 

£

Payee

Reason

1.      

29.75

A Langford

APM expenses

2.      

150.78

Community First

Insurance Premium

3.      

612.00

C Houghton

Wiltown Wall Repair

4.      

420.91

D Evans

Clerk wages and expenses (Jan-Mar)

 

Bank Reconciliation

Community a/c

11,889.18

Business Manager

7,826.65

 

 

Total

19,715.83

 

 

 

 

 

 

 

PROPOSAL:  that the income is agreed and the above cheques/payments are paid/agreed, subject to clerk circulating the insurance details and confirming volunteers are covered under the policy.

PROPOSED:   Mrs S Hay

SECONDED:  Mr A Hill

DECISION: passed.  (all in favour)    

 

12.             Items raised by Chairman

Nothing to report.

 

13.             Items raised by Councillors

Nothing to report.  

 

 

14.             Date of next meeting  The next council meeting will be on Monday 13th June at 7.30pm. 

 

 

        Meeting closed at 2.30pm

            Signed...........................................................................Date..............................................................................  

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