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May 8, 2017 - annual meeting

Clayhidon Parish Council

Annual Meeting

held in the Parish Hall at 7.30pm on 8th May 2017

Subject

Action

1.                  Election of Chair

Mr Kallaway was nominated by Mr Langford, seconded by Mrs Weekes.  There being no other nominations, Mr Kallaway was elected as Chairman. 

Mr Kallaway to sign his declaration of acceptance of office as Chair after the meeting.

 

2.                  Election of Vice Chair

Mrs Hay was nominated by Mr Langford, seconded by Mr Blackmore. 

There being no other nominations, Mrs Hay was elected as Vice-Chairman.  Mrs Hay to sign her declaration of acceptance of office as Vice-Chair after the meeting.

 

3.                  Present 

Mr Kallaway (Chair), Mr Bendle, Mr Blackmore,  Mr Drew, Mrs Hay, Mr Langford, Mrs Weekes, Councillor Rosamond (District Councillor) and Mrs Evans (Parish Clerk), and 1 member of the public.

 

4.                  Declarations of Interest

Agenda tem 6.2 - Mr Kallaway declared a personal interest as he knows the applicant.

 

5.                  Public Participation

Mr Brown, Carlingwark, informed the meeting of his intention to submit a planning application under paragraph 55 of the National Planning Policy Framework.  Paragraph 55 states that planning consent may be granted if the proposals represent ‘exceptional quality or innovative nature of the design’. As such, the design should:

  • Be truly outstanding or innovative, helping to raise the standards of design more generally in rural areas;
  • Reflect the highest standards in architecture;
  • Significantly enhance the immediate setting;
  • Be sensitive to the defining characteristics of the local area.

 

6.                  Planning

The following applications were considered:-

6.1       17/00578/CLU.  Glebe Farm, Clayhidon.  Certificate of lawfulness for the existing dwelling built not in accordance with the approved plans of Planning Permissions EN.6150/1/1 for a period in excess of 4 years.

PROPOSAL:  the council makes no comment on the application.

PROPOSED:   Mr Langford

SECONDED:  Mrs Hay

DECISION: passed (all in favour)

6.2        17/00666/HOUSE.  Far Longham, Clayhidon.  Erection of extension to farmhouse and landscaping works

PROPOSAL:  the council supports the application.

PROPOSED:   Mrs Hay

SECONDED:  Mr Blackmore

DECISION: passed (all in favour)

 

7.                  Finance

7.1      Income & Expenditure

Income

1.       

8,100.00

Precept

2.       

300.00

MDDC TAP fund Wiltown Turbary

 

Expenditure

 

£

Payee

Reason

1.       

227.08

C Houghton

Lengthsman equipment (highways grant)

2.       

1,072.00

C Houghton

Village Maintenance

 

PROPOSAL:  that the income is agreed and the above cheques/payments are paid/agreed. 

PROPOSED:   Mr Bendle

SECONDED:  Mrs Hay

DECISION: passed.  (all in favour)    

7.2     Insurance – Clerk has obtained several comparison quotations.  One is significantly more expensive than the current insurer’s renewal premium, the other is of a similar magnitude.    

PROPOSAL:  that the insurance policy is renewed using existing provider.   

PROPOSED:   Mr Drew

SECONDED:  Mr Langford

DECISION: passed.  (all in favour)   

 

8.                     Clerk Update

8.1                Pension Regulator – clerk has fulfilled duties under these regulations and completed a declaration.

8.2                Website – the clerk reminded councillors that under the Transparency Code various items must be available on a website.  Clayhidon.org fulfils this requirement on the council’s behalf.  Gareth Weekes was thanked for his time and commitment to the village website.

8.3                Car park extension – Parish Hall – the land transfer has been processed.  Mr Kallaway to liaise with Mr & Mrs Bendle and the contractor to complete the works.

 

 

 

 

 

 

RK

9.                     Items raised by Chairman

9.1          Mary Waldron Trust – the long-serving secretary of this local charity is standing down. 

PROPOSAL:  that the council contributes £25 towards a leaving gift for the long-serving secretary.   

PROPOSED:   Mr Langford

SECONDED:  Mrs Hay

DECISION: passed.  (all in favour)   

9.2        Highways – clerk to invite the new Highway Neighbourhood Officer to attend a future meeting.

 

 

 

 

 

 

 

Clerk

10.                Items raised by Councillors

10.1          Defibrillators – it would be useful to notify the parish of the locations of the defibrillators in and around the parish.  Clerk to ask Gareth Weekes to include on website and on next film flyer. 

10.2            Councillor Rosamond reported:-  Inspector Stephen Barford will attend the next scrutiny meeting.  If you have any policing questions you would like raised please let Councillor Rosamond know.    

 

Clerk

 

11.                Date of next meeting The next council meeting will be on Monday 12th June at 7.30pm. 

 

 

Meeting closed at 8.25pm

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