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September 2009, Clayhidon Parish Council

Clayhidon Parish Council


A Meeting of the above council was held, Monday 14th September 2009 in the Church Room, Clayhidon at 7.30pm.


The following Business was brought before the council:-


1.           Confirmation of Minutes of Preceding Meeting.

2.           Matters arising from the minutes

3.           Payment of Accounts

4.           Correspondence

5.           General business



            Mr MJ Hudson, Vice Chairman; Mr RJ Pike; Mr AFJ Redwood; Miss J Ward; Mr G Langford; Mr FJ Rosamond, District Councillor; Parishioner Mr R Jeffery and clerk Mr MC Osmond.



            An apology was given for Mr ME Bendle as unable to attend.  As Mr G. Langford was not present it was proposed and agreed Mr M. J. Hudson be chairman of meeting.  Mr Langford was able to attend later in the meeting.



            Minutes of Meeting 3 July 2009 were taken as read (copies having been previously circulated) confirmed and signed.


Matters arising

            Caravan & Planning Application of Mr A. Board, Mr Rosamond stated, still with legal department and a decision was not expected till a court case from another part of the district had been decided as it was similar in some details.


External Edit

            Clerk reported that this had been completed by the District Auditor (on view to members) and no matters raised.  Copy had been put on public display as required.



            Mr Redwood reported on a site meeting held in Parish when roads had been toured by highways personnel and the promised report arising from this had not been received by clerk.  As the County Councillor Mr R. Radford was not present it was not possible to hear any further details.  Mr Redwood was able to report that Belletts Bridge had been surveyed and report made to highways, but he had since retired and before any work could be done a new survey was to be done by his replacement.  This was thought to be a total and utter waste of time and resources and another reason why changes should be made in the higher management of highways department.


Hidonfields Homes

            Noted site had been cleared up of the waste materials and the remaining entrance porch completed.  Noted Mr Langford had intended before meeting to inquire from planning if the Building Regulation department had “signed off” the site.  Mr Rosamond agreed to inquire with planning department if all was satisfactory as members present stated it was poorly organised and monitored by planning from the start.  Still not known when the homes would be put on the market for sale and how much the affordable home would cost.


Planning Decisions

            Dr G. Scott permission for alterations to a domestic building.  Permission to Mr and Mrs N. How for the erection of extension and installation of dormer window at The Old Forge.  Permission to Mr R. Drew, Callers Farm for the erection of extension to agricultural building.  Permission to Mr A. Hughes, Chatter Close for erection of replacement garage and canopy.


Payment of Accounts

            Clerk stated that no requests for payment had been received.



            DCC Environment Department request for any further updates to Definitive Map as a review being undertaken.  DCC notice that a process in place to create 20 mph zones and limits on roads working with Devon and Cornwall Constabulary, if needed in Parish.  DCC notice of "Devon Car Free Day" 22nd September when firms are asked to encourage staff to travel on that day more sustainably.  Copy of " Parish Matters", Mid Devon Talk, Community Council "Review", DHPC Village Green, R & D NHS "Express", DAPC Notice of Venue and date of AGM.  Mid Devon -- Rural Devon Profile 2009.  Notice of two training sessions for councillors on Planning & Standards, no members wishing to attend the sessions.


Planning Applications

            Mr J. Brooke, Bolham Farm, erection of replacement garden room.  Mr J. Burrell, Willows, Bridgewater for retention of the timber shed at Lilycombe Farm.  Mr R. Kallaway, Crosses Farm, erection of extension to existing cattle shed and erection of second agricultural building both at Harts.  Mr P. Blackmore, Palmers, agricultural building -- storage and dirty water separation.  No objections raised to applications.


District Councillor

            Mr Rosamond gave a short report to members taking up the response to the letter on relationship between district and parishes; there had been a 65% response and point of "weight of view" given to Parish responses had been taken on board in the decision-making process as far as legal regulations allowed.  This was discussed by members as thought there had not been real understanding of point raised by District Council when responses made on topics.  Noted that some letters removed on planning from website as personal and outside defined reply, which then gave the impression there had not been any responses to the application.  Further peer review report received which was favourable.  Some matters to improve upon.  Local Government Review no decision being made until a court decision made arising from challenge.  Meeting planned for the Blackdown Hills group of parishes on the 13th October as a possibility in the future now 22 in total. New Vice-Chairman for District Council Mrs Hall, who is a Culm Valley person.  Smeatharpe motor sports on part of the airfield now had a restriction placed on them to limit the number of events and times during day they could be held following a court decision made.  District Council to have a meeting shortly to form its policy on combatting Climate Change.  Noted the Council had received from Iceland £178,000 of money due to be returned.  Thanks given to Mr Rosamond for his report.


General Business

            As Mr Langford was now present he reported that he had not received as promised copy of report from highways department.  More details were given by him on the Blackdown grouping proposals.  Noted £10,000 had been set aside to fund a community area plan; there was also backing on this from District Councils and the AONB organisation which was a good thing to have as many parties as possible in favour.

            Mr Pike published details of Harvest Supper at Smeatharpe Hall on 27th September invitation for members to attend.



            As no report received Mr Langford agreed to contact highways department for details.

            Noted the developer and Housing Association were not talking on the Hidonfields development, the parish council could only wait, then when talking again could more details be obtained on when for sale and price being asked.


Next Meeting

            As there was no other business it was agreed the date of the next meeting as Monday 2nd November at Church Room, the Vice Chairman then thanked those present for attending and closed the meeting.