Clayhidon Parish
Council
A Meeting of the above council
was held, on Monday 16th May 2011 at the Church Room, Clayhidon
at 7.30pm
The following
Business was brought before the council:-
1.
Signing of “Declaration of Acceptance of Office” forms
2.
Election of Chairman
3.
Election of Vice Chairman
4.
Confirmation of Minutes of Preceding Meeting.
5.
Matters arising from the minutes
6.
Payment of Accounts
7.
Parish Council Accounts – Audit – Auditor
8.
Correspondence
9.
General business
Present
Mr RM Kallaway Vice Chairman; Mr RJ Pike; Mr AFJ Redwood;
Mrs S Hay; Mr AGS Hill; Mr ME Bendle; Mr RW Drew; Dist. Councillor
FJ Rosamond; Parishioners Mrs P Reynolds; Mr B Clowney; Mrs A
Weeks; Mr N Carter; Mr J Bimson; Mr Long; Mr Frankton and
Mr MC Osmond, clerk.
“Declarations”
All Councillors signed their “Declaration of
Acceptance of Office as Parish Councillors” for the meeting to commence.
On
the opening the meeting Mr. Kallaway welcomed the new Councillors to the
meeting and also the parishioners present.
He wished to record the past service of Mr. MJ Hudson retiring Chairman
and Miss J Ward not elected and this was endorsed by members. Agreed, letter of thanks to each.
Election of Chairman
Mr.
Pike proposed and Mr. Redwood seconded Mr. RM Kallaway as chairman. As there were no other nominations, this was
agreed. Mr. Kallaway, on his election,
thanked members for his election and their support to carry out the office as
Chairman.
Election of Vice Chairman
Mr.
Bendle proposed and Mr. Pike seconded Mr. AFJ Redwood as Vice Chairman. As there were no other nominations this was
agreed. On his selection, Mr. Redwood
wished to thank members for his election.
“Pump” Report
Noted
that in the past Miss Ward had put a report of Meeting in the “Pump”
magazine. After a discussion on interval
pattern of meetings and magazine copy deadline, members agreed to change
pattern by bringing forward next meeting from July to June then at two months
again. This would give extra time for
meeting deadline for insertion. Mrs. S Hay
agreed to give this a trial, if possible with her work pattern. Thanks given to her.
Minutes
The
minutes of previous meetings 14th March & 21st March,
2011 were taken as read (copies having been previously circulated), confirmed
and signed.
Matters arising
No
further details available on the Middleton Barton road where overgrown willows
restricted road width. Mr. Pike would
raise matter with his brother as to who would be responsible.
Belletts drain
Mr.
Redwood stated this was still blocked but as Mr. Radford not present, not able
to ask for any comments as to when clearing.
Notice Boards
Clerk
stated these were to be delivered on Wednesday.
Site to be confirmed for the Wiltown / Applehayes area.
Ford Street Hedge
Noted
Mr. Pocock had not at present cut back overgrown hedge.
Parish Website
Noted
this was being well used and thanks given.
Noted that Parish Council consider costs involved in setting up and
running at time of other publicity grants made.
Planning Notices to Parishes
This
had gone to committee for decision and they had agreed not to change over to
electronic mail to councils. Noted, if a
change made, saving in costs made, but Parish Councils would need to make
copies.
Affordable home, Hidon Fields
This
was discussed, Mr. Rosamond stated of this being 40% ownership and 60% with
housing association. Still no agreement
on price. Mr. Rosamond agreed to make
further enquiries on the Council’s behalf.
“Royal Wedding”
All
agreed a well attended and enjoyed “Street Party” on the Saturday afternoon. Noted not all of the mugs purchased at
present distributed to the parish children.
Agreed letter of thanks to be sent to “Friends of St Andrew’s” for the
refreshments.
Clerk PAYE
Clerk stated he had contacted Inland Revenue
and would need to register month before payment at end of year.
“Tribe of Doris”
Noted
letters sent to neighbours near site but no correspondence to Parish
Council. Noted no environmental staff on
site last year to monitor noise levels.
Concerns expressed on noise level to Mr. Rosamond as to what levels
they were if no staff present to record them.
Footpaths
Mrs.
Hay stated the survey was now completed.
Now to put in order for repairs or attention. Mr. Drew drew attention to a broken gate and
style at Callers Farm. This would be for
county to repair from their budget, as responsible. Noted that due to present balance in Footpath
a/c no grant for 2011.
Ford Street Hill
The
salting of Ford Street in winter had been raised with SCC and the reply
received was read. Although Wrangway
salted for lorries, Ford Street would be included in the list for consideration
of adding to salting of roads next year.
Wind Turbines, Mr. G. Langford
Further
details received for consideration from planning department. As now greater depth of detail map being used
in addition to photo montages to confirm how close other properties were. In view of this being technical matter,
outside of Parish Council comment.
Smeatharpe Air Field
Mr.
Long of Smeatharpe being present was asked to speak on letter received in
regard to use of part of the airfield at present for banger racing with the
limit of 17 events per year. Now
advertised were to be “drifting demonstrations”, vehicles moving along in a
skid. These would not be racing
events. Possible noise different and
sustained in length. Residents wished
Mid Devon District Council to place, on their part of their airfield (as part
in East Devon District Council area), Noise Abatement Order, as in operation on
the East Devon part. Petition for this
on going and noted Dunkeswell Parish Council had put their name to the open
letter for this. Background history of
airfield given as now operated under a “Certificate of Lawful Use” which limited
racing events to 17 per year. If a
“Noise Abatement Order” placed on site this would impose limit on type of noise
generated and not the level. After a
general discussion, noting that Parish Council over the years had taken noise
from airfield with enforcement department, members agreed to add Clayhidon
Parish Council to those seeking the Order.
Thanks given to Mr. Long for details and attending.
Recycle Compost Site, Uffculme.
Mr.
J Bimson had written to Parish Council in regard to compost recycle site at
Madgelake Uffculme which had been used by many people but now possible grant
being cut, financial problems. Mr.
Rosamond agreed to contact officers for details and if Mr. Radford could help also.
Payment of Accounts.
The
following payments were proposed by Mr. Pike seconded by Mr. Drew and
agreed. A payment had been made between
meetings to meet deadline.
Devon Ass’n of Local Councils
|
Sub + VAT
|
£ 92.79
|
Community First
|
Insurance premium
|
£ 170.10
|
Devon Playing Fields Ass’n
|
Subscription
|
£ 35.00
|
Year End Accounts
Clerk
had prepared year end March 2011 accounts and a bank statement had confirmed
balances of accounts. Copies already
given to members for information.
Details reviewed to members of years receipts and payments after which
Mr. Redwood proposed and Mr. Hill seconded they be adopted is correct. This was agreed by all Receipt / Payment book
signed by Chairman with statement for publication.
Audit 2011
Clerk
had prepared audit statement details taken from year’s accounts. Mr. Pike proposed and Mr. Drew seconded these
be signed as correct by Chairman and Clerk.
The Annual Governance Statement was read and completed after it was
proposed by Mr. Redwood, seconded by Mr. Bendle and agreed.
Internal Auditor Mrs. C. Williams
Clerk
had spoken to Mrs. C. Williams who was willing to do this again for another year
if council wished, proposed by Mr. Redwood seconded by Mr. Bendle and agreed
Bank Mandate HSBC
As
Mr. Hudson was no longer a councillor a change in signature was required. Clerk had obtained from HSBC for completion a
mandate for change. The required
resolution of mandate was read and agreed.
Proposed by Mr. Bendle and seconded by Mr. Hill, chairman sign to
confirm. Mr. Kallaway new signatory.
District Councillor Mr.F.J Rosamond
Chairman
welcomed Mr. Rosamond after his election again for another term. Agreed that as District and County
Councillors at times had other meetings to attend would give the early spot for
report in the agenda of business. Chief
Executive had retired and now with acting officer. Possible share with North Devon. Short report on business, looking at budgets
for cost saving. Following District
elections, the Conservatives now in control of Council. He was at present leader of the Independents. Future cuts in monies of £500 – 600,000 in income. Awaited Planning Plan published, details
being discussed. Barn conversion
criteria of particular interest as some refused in parish. Period of consultation noted. Mr. Rosamond stated of need to comment to get
barn conversions into Policy for granting.
Agreed to have a subcommittee meet at Crosses Farm 6th June
at 7.30 to make a response on published plan.
Thanks given for report.
Correspondence
DCC
“In Touch” monthly newsletter. “Devon
Playing Fields” spring newsletter. DALC
May newsletter. DCC Highways notice of
road closure in September at Hidon Fields for drainage works from new homes at
Half Moon Inn. Devon County Council and
Somerset County Council making joint bid to Government for funds to provide
super fast and better broadband to homes / business in area.
Planning Application
Mr.
J Kidner Moorview – erection of general purpose building and carport. Change of use of agricultural land for
domestic garden. No objections as
sensible size building, little affect to neighbours of the erection site. Permission to Mr. B Shipton, Stidwells for
the erection of extension of replacement garage and workshop. Other correspondence received was listed and
noted by members
General business roads
Mr.
Pike had raised with brother need for a new salt bin at top of Battle Street as
damaged in winter. Salt bin on Bolham
Hill to be lifted upright again. Matters
for highways listed to include Smeatharpe road, drain at Belletts and road from
hall up, Battle Street.
Next meeting
As
there was no other business, the Chairman thanked those present for attending
and closed the meeting after it was agreed the date of next meeting at Church Room
of the 13th June 2011